Meeting Coordinator

About Us

At BCD Meetings & Events (BCD M&E), we provide more than meeting and event planning services: we create connections that inspire, motivate and change behavior for our customers. As the world’s most trusted and innovative meetings and events agency, BCD M&E cultivates a culture of people, passion and purpose to drive business forward.

Headquartered in Chicago, with locations in 60+ countries across the world, BCD M&E’s team of 2,000+ people are committed to sustainability and driving success for our customers, our business and ourselves. Our values are at the heart of everything we do, and we look for people that want to be a part of something special, can rise to our standards and love to bring their unique perspective to the table.

While we can’t guarantee every day will be the best (who can?), we can promise a community of people who genuinely care and lead with empathy, a flexible workplace with awesome perks and challenging work that means something.

See what life is about at BCD M&E at bcdme.com/careers

About the Role

If you love keeping details organized and helping meetings come together smoothly, this role might be your sweet spot. As a Meeting Coordinator, you’ll support internal meetings from kickoff to closeout by managing registration, materials, logistics, and program data. You’ll partner closely with Meeting Planners, help keep timelines on track, and serve as a go-to contact for attendee and stakeholder questions.

It’s a great fit for someone who enjoys fast-moving work, clear communication, and making sure nothing slips through the cracks.

You’re Good At

Keeping multiple projects, timelines, and moving pieces organized without losing sight of the details

Managing attendee registration, list updates, confirmations, reminders, cancellations, and special requests with accuracy

Creating and maintaining reports, trackers, and program information in systems like Excel and project management tools

Communicating clearly and professionally with teammates, attendees, and stakeholders

Staying calm under pressure, solving routine issues, and knowing when to escalate for support

A background or education in the meetings and events industry

Experience with Cvent (preferred)

Confidence working in Microsoft Word and Excel, including generating reports

A natural interest in program data management, logistics, and process-driven work

This role operates on Eastern Standard Business Hours

This role does travel, up to six times annually to support larger programs onsite

THE PERKS

Flexible WorkingWe believe that a flexible working environment is key to getting the best out of our teams. We will support you to work where you need to and when you need to, depending on how you work best.

Room to GrowOur line of work and business structure challenge our people in a way that inspires growth, with learning and development built into every role. We give individuals ownership over the direction and speed in which they grow.

Everyone has a voiceWe thrive on conversations that spark curiosity and empathy. No matter how big or how small, every voice is heard, considered and respected.

Make your moveThe diversity of roles across BCD M&E’s global locations means that our people often find new adventures during their time with us. Join us as a meeting planner role in the UK, stay for a global marketing career — there’s always room to move.

We’ve got you coveredOur extensive benefits include comprehensive healthcare, retirement plans, continued education support, diverse work locations, travel and hotel discounts, volunteer and sustainability opportunities and a successful employee recognition program.

We’re positive. You’ll love it.It starts from the top. Our leaders lead with positivity, believe in our people and trust us to do the right thing. There will always be support along your journey, in little and big ways.

Travel requirements for this role are as follows:Less than 25%

We carefully consider a wide range of compensation factors, including your professional background and experience. The salary range for candidates in applicable jurisdictions in the US for the position of Meeting Coordinator  is between $52,500 - $67,000. The actual pay depends on your skills, qualifications, experience, geographical location, and project budget.

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